Excel to PDF
Convert Excel spreadsheets (.xlsx, .xls, .csv) to PDF. All sheets rendered as tables, then save as PDF via the print dialog.
Convert Excel Spreadsheets to PDF Free Online
Excel spreadsheets are great for data entry and analysis, but they are not always easy to share. Formatting can break when opened on a different version of Excel or a different operating system. Converting to PDF locks in the layout and makes the data readable on any device without spreadsheet software.
This free Excel to PDF converter supports .xlsx, .xls, and .csv files. It uses SheetJS to read your spreadsheet in the browser, converts it to an HTML table, and uses the browser print function to generate a PDF. Your data never leaves your device.
The tool is useful for sharing financial reports, budgets, inventory lists, schedules, and any other tabular data in a clean, printable PDF format.
Why Convert Excel to PDF?
No Excel required to view. Recipients do not need Microsoft Excel or any spreadsheet software to open a PDF. Any device with a PDF reader works.
Prevents data editing. PDFs protect your spreadsheet from accidental or unauthorized changes. The data is visible but not editable.
Consistent appearance. Column widths, row heights, and cell formatting print exactly as designed. Excel files sometimes display differently on different screens.
Submission requirements. Financial auditors, government agencies, and legal departments often require PDF submissions. Converting your Excel data to PDF meets this requirement.
Easy printing. PDFs print cleanly across multiple pages with proper page breaks. Printing an Excel file directly can produce unpredictable results.
How to Convert Excel to PDF
Step 1 – Upload your file. Click or drag your .xlsx, .xls, or .csv file onto the upload area.
Step 2 – Preview the table. The tool displays your spreadsheet data as a formatted table.
Step 3 – Click Convert to PDF. The browser print dialog opens.
Step 4 – Save as PDF. Select Save as PDF in the print destination and click Save.
The PDF is saved to your device immediately.
Common Use Cases
Financial reports. Accountants and finance teams convert monthly or quarterly reports to PDF before sending to management or auditors.
Invoices and billing. Billing spreadsheets are converted to PDF before sending to clients as formal invoices.
Data exports. CSV data from databases is converted to PDF for readable reporting.
Project schedules. Gantt charts and timeline spreadsheets are converted to PDF for stakeholder presentations.
Inventory lists. Warehouse managers share inventory spreadsheets as PDFs to prevent accidental edits.
Limitations
No chart conversion. Charts and graphs embedded in Excel files are not rendered in the HTML table output.
Basic styling. Advanced Excel formatting like conditional colors, cell borders, and merged cells may not appear identically in the PDF.
Very wide tables. Tables with many columns may require landscape orientation. Set this in the print dialog before saving as PDF.
Related Tools
- Word to PDF – Convert Word documents to PDF.
- Compress PDF – Reduce file size after conversion.
- Merge PDF – Combine your spreadsheet PDF with other documents.
- Watermark PDF – Add confidential or draft watermarks to financial PDFs.
Frequently Asked Questions
Is this tool free?
Yes. Free to use, no account needed.
Which formats are supported?
.xlsx, .xls, and .csv files are all supported.
Are my files uploaded?
No. SheetJS processes your file locally in the browser. Nothing is sent to a server.
Does the table structure stay intact?
Yes. Rows and columns are preserved. Advanced styles may vary slightly.
Can I convert multiple sheets?
Sheets are included in sequence. Each sheet appears as a separate table section.